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BeschlussManager
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Built in Europe · Servers in Germany

Decide without getting everyone around one table

Beschlussmanager is the software for resolutions in boards, committees and management teams. Put a motion, set a deadline, let people vote from an email link – Beschlussmanager counts the majority and the quorum and files a verifiable PDF at the end.

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No sign-in
to cast a vote
No banner
no tracking
No US provider
in the chain

The usual situation

Five calendars, one decision

A decision is due and the next meeting is six weeks away. So somebody hunts for a slot that three people cannot make. What remains is an email thread in which nobody can say with certainty who was in favour of what, or whether the majority was reached.

Beschlussmanager replaces that thread with a procedure: one motion, one deadline, one vote per person, one outcome – documented as it happens, without anyone writing minutes afterwards.

Features

From the motion to the record

Not a toolkit for everything, but a tool for one job: getting a decision made properly and being able to prove it later.

Voting by email link

A personal link per person, valid once. No sign-in, no password, no app – the most common excuse disappears.

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Majorities and quorum

Simple majority, supermajority above 50 per cent, unanimity – each with an optional minimum turnout.

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PDF record and audit trail

Motion, votes, outcome and a SHA-256 checksum over the document, plus an audit trail that is only appended to.

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Deadlines that run themselves

Reminders go to the people who have not voted yet, three days and 24 hours before the deadline. The resolution closes on its own.

Discussion by email reply

Questions arise where the invitation is: in the inbox. A reply to the notification becomes a comment on the resolution.

Committees and eligibility

Board, advisory board, working group – each with its own circle. Who may vote is decided per resolution, not per spreadsheet.

How it works

Three steps, not a project

  1. 1

    Draft the motion

    Text, committee, voting rule and deadline. From a template or written freely.

  2. 2

    Open for voting

    Everyone eligible receives their link. The running tally is visible at any time.

  3. 3

    Outcome and record

    At the deadline Beschlussmanager counts, notifies everyone and files the PDF with its checksum.

Who it is for

Associations, non-profits and companies

The same job in three very different settings – which is why each gets its own answer.

For associations

Statutes, boards, general meetings. Decisions between meetings, without the volunteer chair carrying them.

Have a look

For non-profits

Distributed boards, several time zones, changing membership. Decide where everyone happens to be.

Have a look

For companies

Management, advisory and supervisory boards. With SSO, automatic provisioning and a complete audit trail.

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Trust

Why this sits differently

Hosted in Europe

Servers in Germany with a German provider. No transfer to third countries, no CLOUD Act, no US corporation in the chain.

Integrity record

A SHA-256 checksum is taken over every resolution PDF, so you can show the document has not been altered. That is a checksum, not an electronic signature – and we call it what it is.

No tracking, no banner

This website loads no third-party scripts and sets no analytics cookies. There is nothing here to dismiss.

Security in detail Hosted in Europe

Connecting to your systems

Single sign-on

OpenID Connect, e.g. Microsoft Entra ID

SCIM 2.0

Create and deactivate accounts automatically

REST API

Maintain resolutions and eligibility from your own systems

Email reply

Comments straight from the inbox

Every integration in the catalogue carries a status, so you can tell what works today from what is merely on the list. See the catalogue

Planned

Tasks Meetings Documents

Common questions

Do voters need an account?

Eligible voters are members of your organisation and do have an account there – created by your administrators, through single sign-on or automatically via SCIM. They do not need to sign in to vote, though: they receive a personal link by email and vote in one click. The link is one of several ways in; anyone who prefers can sign in instead.

Is a resolution passed by email valid?

That depends on your statutes and the law that applies to your legal form, not on the software. Many statutes explicitly allow resolutions without a meeting. Beschlussmanager runs the procedure and documents it; whether it holds in your case is a legal question, and we do not give legal advice.

Where is our data stored?

On servers in Germany, with a German provider. There is no transfer to third countries and no US company in the chain. A data processing agreement under Article 28 GDPR is available.

Which majorities can Beschlussmanager handle?

Simple majority, supermajority with any threshold above 50 per cent – two thirds and three quarters being the usual ones – and unanimity. Each can be combined with a quorum, a minimum level of participation.

Can we connect Beschlussmanager to our directory?

Yes. Single sign-on works through OpenID Connect, tested with Microsoft Entra ID. Accounts can be created and deactivated automatically through SCIM 2.0. There is also a REST API.

How do we get access?

Through the form “Request an organisation”. There is deliberately no self-service sign-up: we create the organisation, set up the first account and get back to you within one working day.

Ready for the first resolution?

We set up your organisation and get back to you within one working day. No payment details, no contract as a first step.

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